Chapter By-Laws

Amended November 1, 2003

  • Article I: Name
    • The name of this Association shall be THE GEORGIA CHAPTER OF THE CLUB MANAGERS ASSOCIATION OF AMERICA, A NONPROFIT CORPORATION INCORPORATED IN THE STATE OF GEORGIA.
  • Article II: Object
    • The objectives of this Chapter are to provide education between and among persons involved in the management of clubs and other associations of similar character; to promote and advance friendly relations; and to promote and encourage efficient and successful club management.


  • Article III: Membership
    • Section 1. Categories

      There shall be seven (7) categories of membership: Provisional, Active, Associate, Retired, Honorary, Student and Surviving Spouse. The Requirements of which shall at all times be in keeping with those stipulated in the By-Laws of Club Managers Association of America.

      A. Qualification

      A person who at time of applying for and election to membership of this Chapter and is employed in club management as an Executive, Manager, or Assistant Manager is eligible for membership.

      1. A Manager is defined as an individual who shall control and supervise the activities and facilities of an entity defined as a club(s) and will be responsible to the membership, ownership or other governing body who have vested in the manager the authority to employ, supervise, dismiss or assign duties to other employed personnel. Individuals serving with the military recreational systems responsible to the membership or a commanding officer are eligible. 
      2. An Assistant Manager is defined as a person whose primary occupation is that of assisting a Club Manager in a supervisory capacity and upon whom devolves the Manager’s duties, responsibilities, and authority in the absence of the Manager of a more senior assistant. 

      B. Provisional

      Any person eligible for membership under these By-Laws may be elected to membership by written application, and would be classified as a Provisional member.

      1. A Provisional member may at any time after twelve months qualify for active membership by completing requirements provided by the certification program.
      2. A Provisional member temporarily disengaged may continue membership for the period for which dues are paid at the time the member ceases club connection. Should the member remain disengaged, the member has the option to renew Provisional membership for a period not to exceed twelve months. A Provisional member is not entitled to transfer to Associate membership.

      C. Active

      An Active member of this Chapter shall be entitled to hold office and take part in all business and affairs of the Chapter. An Active member temporarily disengaged shall continue in this category for the period for which dues are paid at the time the member ceases to have a club connection. After this period the member shall be transferred to Associate member.

      D. Associate

      An Active member of the Chapter in good standing who enters into another line of business or is still temporarily disengaged shall automatically cease to be an Active member and shall automatically be transferred to Associate membership, which Associate membership shall entitle the member to all social privileges of the Chapter, but shall not entitle the member to vote or hold elective office; provided, however, that in the event that after being automatically transferred to Associate membership as aforesaid, such member again becomes a Club Manager, the member thereupon automatically be transferred back to Active membership.

      E. Student

      An individual who is enrolled in a hospitality or related course in an accredited college, university or school for undergraduate or graduate students is eligible to apply for student membership. Applications for membership are to be supported by the Dean of the school and/or the faculty advisor. Such membership does not entitle the holder to vote or hold elective office in the Chapter nor to transfer to any other category of membership. Students may retain membership for two years following graduation.

      F. Retired

      An Active or Associate member who is at least sixty-five years old or who is totally disabled and who has been a member of the Chapter for an aggregate period of at least fifteen years (not necessarily consecutive years) and who has retired from active business, may, upon application, be transferred to Retired Membership status. Such transfer may also be made upon application by any Active or Associate member even though the member has not attained the age of sixty-five years if the sum of the member’s age and the number of full years of membership in the Association equals or exceed seventy-five, but in no event shall a member be eligible for Retired status unless the member has been a Chapter member for at least fifteen years. Retired Active members shall be entitled to all privileges of the Chapter but may not hold office. Retired Associate members shall be entitled to all privileges of the Chapter, but shall not be entitled to vote or hold office.

      This section does not apply to an Associate member who has not previously acquired active status.

      G. Honorary Member

      Upon the written request of three or more members, the Board of Directors may in their discretion elect as an Honorary member in the Chapter any individual who has rendered special service of value for the promotion and advancement of the welfare of the Chapter. The written request shall state the nature of the services rendered and the results obtained. When Active or Retired Active members of the Chapter are so honored they shall not lose their vote; but in the event an Honorary membership is conferred upon an individual who is not a Club Manager, or not an Active or Retired member of the chapter, such Honorary member shall have no right to vote and shall hold no office.

      H. Surviving Spouse

      The spouse of a CMAA member shall become eligible for Surviving Spouse membership status upon the CMAA member’s death. Such membership shall entitle the spouse to social privileges and to receive the Chapter’s publications, newsletters and magazine.

      I. Faculty

      An individual who is a instructor/faculty member of hospitality or related courses in an accredited college, university or school for undergraduate or graduate students is eligible to apply for faculty membership. Such membership does not entitle the holder to vote to hold elective office in the association or to transfer to any other category of membership.

      Section 2. Admission

      An application shall simultaneously apply for membership in both the National Association and the local Chapter having jurisdiction over the area in which the applicant’s club is located. Applications for membership shall be on a form prescribed by the Chapter. Following favorable action by the Chapter, the completed application and remittance for necessary entry fees, dues and assessments shall be forwarded to the National Office. Upon approval by CMAA, the applicant shall simultaneously become a member of both the Chapter and the Association.


      Section 3. Penalties for Nonpayment

      Any member who has not paid their current dues or assessments, or both, by January 1st shall be dropped from the rolls of both the Chapter and the National Association. Said individual will be sent notification of this action to the last known address shown on the records of the Chapter.

      Section 4. Reinstatement

      Any member who has forfeited membership in accordance with Section 3 of Article III may apply for reinstatement by written letter to the Board of Directors at any time within twelve months from the date membership was forfeited. It will be at the discretion of the Board of Directors when such reinstatement serves the best interest of the Chapter. If granted, such reinstatement will carry a $50.00 fee.

      Section 5. Suspension and Expulsion

      A member may be suspended for a specific or indefinite period of time, or may be expelled, for cause, including but not limited to, violations of these By-Laws or of the Chapter’s Code of Ethics. Such suspension or expulsion shall require the vote of two-thirds of the total members of the Board of Directors following a hearing. Written notice of the time and place of the meeting of the Board of Directors at which a member’s suspension or expulsion will be considered shall be sent by registered mail at least fifteen days before the hearing to the member under charge at the member’s last known address, together with a written statement of the charges against the member and notice that the member may appear at the meeting to present defenses to the charges.

      Section 6. Continuation While Unemployed

      An Active or Provisional Member who is unemployed on November 1, and who is actively seeking employment in club management profession, may be continued on the membership rolls of the Association for a period not to exceed twelve (12) months without payment of dues or chapter education fees. During this continuation, the member will receive all Chapter mailings and newsletters and enjoy all other benefits of membership. Reinstatement from continuation while unemployed is without a reinstatement fee. This continuation ceases at the time the member is again employed and is subject to a prorata portion of chapter dues and education fees. In all other respects, the procedure to be followed under this section shall be in accordance with Robert's Rules of Order.

  • Article IV: Dues & Fees
    • Section 1. Entrance Fee:

      The Board of Directors shall determine what entrance fee, if any, shall be paid by newly-elected members. There shall be no entrance fee for Honorary Members.

      Section 2. Dues: All dues and assessments shall become payable by the first day of November of each year and shall be for the fiscal year. The amount of annual dues in each membership category shall be set by the Board of Directors. Dues will be prorated for new members as follows:

      • November 1 – January 31: Full
      • February 1 – April 30: Three-fourths
      • May 1 – July 31: Half
      • August 1 – October 31: One-fourth

      These dates are as of the date of the completed application. There shall be no dues or assessments for Honorary members.

      Section 3. Assessments

      In the case of urgent need, the Chapter, by a vote of at least two-thirds of the Active and Retired membership in attendance at a scheduled Chapter meeting can levy one (1) special assessment of not to exceed $50.00 per member during each calendar year. Such special assessment shall not be levied upon Retired, Honorary, Student, Surviving Spouse or Faculty Members.

      Section 4. Refunds

      No dues except those that have prepaid shall be refunded to any member whose membership terminates for any reason.

      Section 5. Transfer Fee

      An Active or Provisional member of another Chapter who is in good standing in both the Chapter the member is leaving and the National Association – and wishes to transfer in the Georgia Chapter may do so by (1) notifying the National Association of their change; (2) a letter to the Georgia Chapter requesting such a transfer; and (3) remittance of a $100.00 transfer fee.

  • Article V: Meeting of Members & Voting
    • Section 1. Annual Meeting

      The Chapter shall hold its Annual Meeting on a date in October each year, at such time as may be named by the Board of Directors; provided, however, that the Board of Directors shall have power, in its discretion, to designate other dates and locations on giving suitable notice to all members at their last known address as to the date of such meeting.

      Section 2. Regular Meetings

      Regular meetings of the Chapter shall be held at such times and frequencies as the Board of Directors may from time to time decide. As required by national by-laws, at least four or more meetings each year shall be devoted to educational features.

      Section 3. Special Meetings

      Special sessions of the Chapter may be called by the President upon the request of a majority of the Board of Directors. Not less than twenty (20) days notice to each member shall be required for such special sessions. Special meetings of the Chapter may be held at such place as the Board of Directors shall designate.

      Section 4. Quorum

      Twenty-five percent of the voting member-ship shall constitute a quorum for the transaction of business at any regular, special or annual meeting. In the absence of a quorum at any annual meeting, another date shall be mutually agreed upon by the active and retired members present, and new notices shall be mailed.

      Section 5. Order of Business:

      The order of business at the Annual Meeting shall be as follows:

      1. Call to order
      2. Reading of the minutes
      3. Report of the President
      4. Report of the Vice President
      5. Report of the Secretary
      6. Report of the Treasurer
      7. Report of the Committees
      8. Unfinished business
      9. New business
      10. Nomination of directors and officers
      11. Election of directors and offices
      Any question as to the priority of business shall be decided by the chair without debate.

      Section 6.

      The order of business may be altered or suspended at any meeting by a majority vote of the voting members present.

      Section 7. Voting

      All Active and Retired Members in good standing shall be eligible to vote at any regular, special or annual meeting. Honorary, Provisional, Student, Surviving Spouse or Faculty Members shall have no vote. The votes of a majority of the Active and Retired Members present at any regular or special meeting of the membership or Board of Directors shall be the act of the membership or Board on all matters unless otherwise provided by the By - Laws.

  • Article VI: Officers
    • Section 1. Qualifications

      All officers shall be chosen from the Board of Directors and shall be Active, paid-up members of the Chapter, and must be in active service as Executives, Club Managers or Assistant Managers during their term of office. Any officer leaving the club field for another line of work shall be deemed no longer an officer and the Board of Directors shall have the power and authority to determine the loss of eligibility and fill such vacancy when appropriate. An immediate Past President may continue to serve in an ex-officio capacity, with voting privileges.

      Section 2. Election of Officers

      The officers of the association shall be the President, Vice President, Secretary/Treasurer. Such officers shall be elected at each annual meeting of the Chapter by ballot which shall be prepared by the Secretary/Treasurer and distributed to each eligible member. Each such member shall vote for each vacancy in office to be filled at such election in person. In voting for officers, if a majority of all votes cast shall not be received by any candidate the one receiving the lowest vote shall be dropped and the same procedure shall be followed on subsequent ballots until an election is had. In the case of no opposition to a nomination, the vote may be by acclamation.

      Section 3. The President

      The President shall be the chief elected officer of the Chapter and accountable for its fiscal affairs. The President shall preside at all meetings of the Board of Directors, and at all meetings of the members; shall make appointments to all committees in accordance with Article IX, Section 7; shall be an ex-officio member without voting privileges of all committees, except the Nominating Committee. The President shall appoint all committees not otherwise provided for. The President shall decide all questions of order; shall be the custodian of bonds given by other officers. The President shall cast the deciding vote in all cases where a second ballot is equally divided; shall sign all papers and other documents that may require signature by the Chapter which signature may be attested by the Secretary/Treasurer under the Chapter’s seal. During a debate or discussion on any question before the Chapter upon which the President may desire to debate, the President shall call upon the Vice President to preside. The President shall serve as a member of the Board of Directors.

      Section 4. Vice President

      The Vice President shall have the same authority as the President as stated in Article VI, Section 3, in case of inability of the President to perform the duties of the office. In case of a vacancy occurring in the office of the President, the Vice President shall assume full duties of the President until the next election. The Vice President shall serve as a member of the Board of Directors.

      Section 5. The Managing Director

      The Managing Director is the executive officer of the Chapter who presides over its administrative affairs. Her primary areas of responsibilities involve correspondence and record keeping. She shall be responsible for sending notices of all meetings, shall keep the minutes of all Chapter and Board meetings, and shall maintain an accurate roster of the Chapter membership. She shall conduct the general correspondence for the Chapter and certify the Chapter’s acceptance of new members on application forms. As required by National By-Laws (Article IVV, Section 4- F), she shall file necessary reports of Chapter meetings. The Managing Director shall NOT serve as a member of the Board of Directors.

      Section 6. The Secretary/Treasurer

      The Secretary/Treasurer shall be responsible for the fiscal affairs of the Chapter. He is responsible for billing necessary charges to all Chapter members, for collecting and depositing all moneys received, and for paying all charges against the Chapter. He shall keep customary records of account, be prepared to present a verbal financial report at each regular meeting and Board meeting, and furnish a written report at each annual meeting. Upon the termination of his office, he shall transfer all records, in current condition, to his successor within one month of their leaving office. The Secretary/Treasurer shall serve as a member of the Board of Directors. Record keeping responsibilities of this office may be delegated to another party with prior approval of the Board of Directors. Such delegation will not relieve the Secretary/Treasurer of any responsibilities of the office.

      Section 7. Reports

      As required by National By-Laws (Article VII, Section 4-G), the President shall file an annual report of Chapter activities.

      Section 8. Removal

      The Board of Directors may remove an officer for cause by a two-thirds (2/3) vote of the Board of Directors.

      Section 9. Vacancies

      In the event of an officer’s chair becoming vacant, the line of succession shall be: Vice President succeeds to the President’s chair; the Secretary/Treasurer succeeds to the Vice President’s chair until the next annual election. A special Nominating Committee consisting of the sitting Vice President, Secretary/Treasurer and Ex-Officio shall convene to nominate a sitting Board member to fill the vacancy of Secretary/Treasurer until the next annual election. The Board of Directors shall by majority vote elect a sitting Board member to fill the vacancy of Secretary/Treasurer until the next Annual Meeting.

  • Article VII: Board of Directors
    • Section 1. Authority and Responsibility

      The governing body of this Chapter shall be the Board of Directors. The Board of Directors shall have supervision, control and direction of the affairs of the Chapter, its committees and publications; shall determine its policies or changes therein; shall actively prosecute its objectives and supervise the disbursement of its funds. The Board may adopt such rules and regulations for the conduct of its business as shall be deemed advisable and may, in the execution of the powers granted, delegate certain of its authority and responsibility to the Executive Committee, except that the Board shall specifically reserve to itself the right and power to adopt a general budget, purchase, sell or lease any real property, in annual dues and special fees or assessments, elect officers and successors to any office which becomes vacant unless any of the forgoing matters shall have been delegated to the Executive Committee by a two-thirds vote of the Board. All disputes and grievances shall be referred to the Board of Directors whose decision thereon shall be final and binding upon all interested parties.

      Section 2. Composition and Manner of Election
      Board of Directors shall consist of nine (9) Directors, one of whom shall be the immediate Past President of the Chapter, and the remaining eight (8) of whom shall be elected by the members at the Annual Meeting. Ballots cast for less than the proper number of vacancies shall be void. Directors of the Chapter shall be Active members, in good standing, and must be in active service as Executives, Managers or Assistant Managers during their terms as Directors. 

      Section 3. Term of Office

      The Directors, except for the President, Vice President, Secretary/Treasurer, shall be elected for a term of one year, (Directors shall be elected by the membership at the Annual Meeting for such term each year). The President, Vice President, Secretary/Treasurer shall be elected for one-year terms and during such terms they shall also be members of the Board of Directors.

      The retiring President shall become an appointive, ex-officio member of the Board of Directors at the time the elected successor takes office and shall remain such an ex-officio member for one year or until the successor as President has retired from office, whichever occurs last. The retiring President shall retain the right to vote as Director for as long as the retiring President shall be an ex-officio member of the Board of the Directors.

      No Director shall serve more than three (3) elected consecutive terms, unexpired terms included, in other than the capacity of an officer. No officer shall serve more than two (2) consecutive elected terms as President, Vice President, Secretary/Treasurer.

      In voting for Directors, those candidates receiving the highest number of votes shall be declared as elected Directors for the one-year term. In case of a tie ballot for a particular vacancy, a new ballot shall be taken to determine which of the candidates is to fill such vacancy.

      Section 4. Meetings – Regular

      Regular meetings of the Board shall also be held at such time and places as the Board may by resolution decide. Regular meetings may be called by the President or the Secretary/Treasurer, by giving each Director ten (10) days notice by mail or other mode of transmittal. Special Meetings: Special Meetings of the Board may be called at any time by the President of the Secretary in the same manner as the regular meetings are called, by giving to each Director three (3) days notice by mail or other mode of transmittal. Waiver of Notice: Any notice in these By-Laws prescribed may be waived, and attendance at the meeting shall be construed as a waiver of notice thereof. Quorum: A majority of the members of the Board of Directors then in office constitutes a quorum for the transaction of business. Any less number may adjourn from time to time until a quorum is present.

      Section 5. Order of Business

      The Board of Directors may, from time to time, determine the order of business at their meeting.

      Section 6. Grievances

      Should a member have suffered an alleged injustice, the individual may submit such grievance to the Board of Directors for review. The decision of the Board of Directors shall be final. Such parties may appeal such decision to the Executive Committee which may recommend reconsideration to the Board of Directors. All parties to such complaint shall be heard by the Board of Directors and notice of such hearing containing detail of the grievance shall be mailed to the individual and the President and Secretary/Treasurer of the Chapter by Registered Mail at least fifteen (15) days before the date of such hearing. The notice of such hearing shall state the time and place of the hearing. Pending the rendering a final decision by the Board of Directors, the individual shall retain membership in the Club Managers Association of America.

      Section 7. Vacancies

      In the event of a Director’s chair becoming vacant, the Board shall determine if it is appropriate to fill the vacancy prior to the next annual meeting. The Board of Directors shall, by a majority vote, elect a replacement Director to fill such vacancy until the next annual meeting.

      Section 8. Removal

      The Board of Directors may remove any Director for cause by an affirmative two-thirds (2/3) vote of the Board present at any regular or special meeting.

  • Article VIII: Executive Committee
    • Section 1. Authority and Responsibility

      The Executive Committee may act in place and stead of the Board of Directors between Board meetings on all matters, except those specifically reserved to the Board by these By-Laws, pursuant to delegation of authority to such Committee by the Board of Directors. Actions of the Executive Committee shall be reported to the Board by mail or at the next Board meeting.

      Section 2. Composition

      The Executive Committee shall consist of the President as Chairman, the Vice President, the Secretary/ Treasurer and the immediate Past President.

      Section 3. Vacancies

      Any vacancy occurring on the Executive Committee shall be filled for the balance of the unexpired term by the Board of Directors at any regular or special meeting. This shall be done in accordance with Article VI, Section 9, as provided herein.

  • Article IX: Standing & Special Committees
    • Section 1. Nominating Committee

      At least ninety (90) days prior to the Annual Meeting, the Board of Directors shall appoint a Nominating Committee consisting of three immediate Past Presidents and two active members from the membership at large, excluding members currently serving as a Director or Officer. The ex-officio will be designated as the Chairman. The Committee shall prepare the slate of officers and Directors to be voted upon to serve during the ensuing years. The slate of nominees will be mailed to the membership at least thirty (30) days prior to the Annual Meeting. Independent Nominations: After the report of the Nominating Committee, it shall be privilege of any active or retired member of the Association to place in nomination the names of any person eligible for any elective officer, including that of Director.

      Section 2. Long-Range Planning Committee

      The Long-Range Planning Committee shall be chaired by the President and shall consist of the President, Vice President, Secretary and Treasurer and such other selected representatives from the Board or membership as are deemed necessary and/or appropriate by the President. The purpose of the Long-Range Planning Committee shall be to review and evaluate the future goals, needs and resources of the Association and its membership and to prepare an annual report and recommendations to the Board of Directors for their consideration and approval.

      Section 3. By-Laws Committee

      The By-Laws Committee shall consist of selected representatives from the Board or membership as appointed by the President. The function of the By-Laws Committee is to review amendments or repeals of the Association’s By-Laws to determine whether matters addressed are legally appropriate as presented by eligible voting members, Chapters and the Board of Directors.

      Section 4. Committees

      All committees shall consist of at least three (3) members, one of whom shall be designated by the President as Chairman. Committees may be appointed by the President, from time to time, as he may deem necessary or as may be authorized by the Board of Directors.

  • Article X: Executive & Staff
    • Section 1. Managing Director

      The Board of Directors shall, by majority vote, employ a Managing Director who shall devote time and attention to the affairs of this Chapter as determined by the Board of Directors. Contracts or agreements with the Managing Director shall be for terms not to exceed three years.

  • Article XI: Finance
    • Section 1. Fiscal Year

      The fiscal year of this Chapter shall begin on the first day of November in each year, and shall end on the thirty-first day of October of the following year.

      Section 2. Authorized Signatures

      The Board of Directors shall from time to time authorize officers to sign checks and vouchers on the Chapter’s funds, in such amounts and such manner as shall be prescribed by the Board.

      Section 3. Bonding

      Trust or surety bonds shall be furnished for such officers or employees of the Chapter as the Board shall direct. The amount of such bonds shall be determined by the Board and the cost paid by the Chapter.

      Section 4. Budget

      With recommendations of the Budget Committee, the Board shall adopt an annual operating budget covering all activities of the Chapter.

      Section 5. Audit

      The accounts of the Chapter shall be audited not less than annually by a Certified Public Accountant who shall be recommended by the President with the approval of the Board and who shall provide a report to the Board of Directors. Within sixty (60) days following completion of the audit, the Treasurer shall furnish the membership with a financial report for the fiscal year just concluded.

  • Article XII: Rules of Order
    • Section 1. Rules

      The rules contained in the current edition of Robert's Rules of Order shall govern the conduct of meetings of the Association in all cases to which they are applicable and in which they are not inconsistent with the By-Laws and any special rules the Association may adopt.

      Section 2. Motions

      Any motion or resolution made or ordered at any meeting shall, on request, be reduced to writing and furnished to the President before the question shall be put.

  • Article XIII: Indemnification
    • Every Director, officer and employee of this Chapter shall be indemnified in accordance with the laws of the State of Georgia. The Board of Directors shall determine the appropriateness of any indemnification granted. This right shall not be in addition to or exclusive of other rights to which the indemnified may be entitled.

  • Article XIV: Amendment
    • Section 1. How Made

      Any By-Laws of the Chapter may be amended or repealed at any annual meeting or at any special meeting of the Chapter called for the purpose by a vote of two-thirds of the members present at such meeting in the following manner. Amendments or repeals may be proposed by the Board of Directors or any eligible voting member. They are to be filed with the Chapter President. Such amendments or repeals shall be referred to the By- Laws Committee prior to consideration by the Board of Directors. All amendments and repeals except those that are legally inappropriate shall be submitted to the members at a regularly scheduled meeting with an appropriate recommendation from the Board of Directors for passage or defeat. A notice of the proposed amendment or repeal shall be mailed to each member of the Chapter at least sixty (60) days before the annual meeting at which time the proposal will be voted on. Proposals for amendments or repeals shall be filed by individuals at least 120 days before an annual meeting.

  • Article XV: Dissolution
    • Section 1.

      The Chapter shall use its funds only to accomplish the objectives and purposes specified in these By-Laws and no part of said funds shall inure, or be distributed, to the members of the Chapter. On dissolution of the Chapter, any funds remaining shall be distributed to one of more regularly organized and qualified charitable, educational, scientific, or philanthropic organizations to be selected by the Board of Directors.

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